Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to the Director of Editorial Operations/Editorial Director, as well as occasional back-up support for two off-site Executive Editors.
Responsibilities include but are not limited to the following:
- Liaise with authors, manage author changes at various stages of a book's development.
- Complete various acquisition forms and enter data in company's contract and title management database.
- Prepare manuscripts for transmittal into copyediting and/or graphic production.
- Draft jacket copy for a variety of genres.
- Attend book development meetings between editor and designer and/or other departments as requested.
- Prepare and keep spreadsheet to track permissions for the occasional nonfiction or other project; contact permission holders, negotiate permission terms, obtain permission clearances.
- Read and prepare reader's reports on submissions.
- Maintain a spreadsheet tracking the disposition of manuscript submissions to the editorial director.
- Assist with twice-yearly paperback picture book planning meetings and with seasonal paperback picture book transmittals, which will include copy-writing and light mark-up.
- Sort incoming mail; prepare outgoing mail, which will include composing and/or typing correspondence, photocopying materials, preparing packages for mailing to authors, agents, and others.
- When Editorial Director is out of the office, keep an eye on inboxes and address and circulate time-sensitive materials as necessary.
- Assist with travel arrangements and bookings.
- Attend meetings and take minutes at meetings as requested.
- Purge book files once books are published; file and archive correspondence.
- Update author addresses, phone #s, W-9s as needed.
- As 4-color reprint coordinator, check weekly reprint list for any titles that may need permissions renewals (mainly poetry anthologies) or other updates.
- Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager.
Perform other tasks as needed
Required Skills and Experience:
Candidates must possess a strong interest in children's trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language and editorial skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize. Proficiency with Adobe Acrobat, Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary. Experience with archiving or cataloging is strongly preferred. Fluency in a second language is a bonus, but not a requirement.
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to firstname.lastname@example.org, referencing "Editorial Assistant"
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