Illustration ©2000 Peter Reynolds, from JUDY MOODY, by Megan McDonald
Editorial Assistant
Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to the Director of Editorial Operations/Editorial Director, as well as occasional back-up support for two off-site Executive Editors.

Responsibilities include but are not limited to the following:


- Liaise with authors, manage author changes at various stages of a book's development.
- Complete various acquisition forms and enter data in company's contract and title management database.
- Prepare manuscripts for transmittal into copyediting and/or graphic production.
- Draft jacket copy for a variety of genres.
- Attend book development meetings between editor and designer and/or other departments as requested.
- Prepare and keep spreadsheet to track permissions for the occasional nonfiction or other project; contact permission holders, negotiate permission terms, obtain permission clearances.
- Read and prepare reader's reports on submissions.
- Maintain a spreadsheet tracking the disposition of manuscript submissions to the editorial director.
- Assist with twice-yearly paperback picture book planning meetings and with seasonal paperback picture book transmittals, which will include copy-writing and light mark-up.


- Sort incoming mail; prepare outgoing mail, which will include composing and/or typing correspondence, photocopying materials, preparing packages for mailing to authors, agents, and others.
- When Editorial Director is out of the office, keep an eye on inboxes and address and circulate time-sensitive materials as necessary.
- Assist with travel arrangements and bookings.
- Attend meetings and take minutes at meetings as requested.
- Purge book files once books are published; file and archive correspondence.
- Update author addresses, phone #s, W-9s as needed.


- As 4-color reprint coordinator, check weekly reprint list for any titles that may need permissions renewals (mainly poetry anthologies) or other updates.
- Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager.

Perform other tasks as needed

Required Skills and Experience:
Candidates must possess a strong interest in children's trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language and editorial skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize. Proficiency with Adobe Acrobat, Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary. Experience with archiving or cataloging is strongly preferred. Fluency in a second language is a bonus, but not a requirement.
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to, referencing "Editorial Assistant"
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